How to keep up with everything and be productive

Starting your own business is a very difficult and stressful time. However, starting a business is difficult in general, but it will be particularly difficult at the beginning. Let's imagine the situation. You have decided to start a business providing tourist services. To organise the work of the company, you need to establish cooperation with hotels, restaurants, arrange transfers and much more. There is a lot to do and not enough time to do it all. In such a situation, how can you not drown in business and successfully meet the challenges you face? The Binomkraft experts will tell you how to stay productive.

Plan

Personal productivity is based on planning. Break a big project down into small steps. Many people feel that daily planning doesn't help, it just wastes time. But when you see a complete list of things to do in a limited amount of time, you'll move faster.

Prioritise

A business is a never-ending stream of tasks to improve it. Or saving it if things are going badly. You need to focus on the most important and urgent tasks first. If you don't deal with them, the rest won't get done.

Prioritising, urgency and importance of tasks can be helped by the Eisenhower System. At Binom Kraft we use this system and have already seen its effectiveness. The most important and urgent tasks should be done as soon as possible. Usually these are tasks that have a deadline: deliver a project, respond to a customer, negotiate, etc. Important and non-urgent tasks need to be scheduled. This category usually includes things that will make you and your company better: get training, get your knowledge base in order, etc.

Urgent and non-urgent things need to be delegated. These are usually routine tasks that don't require special skills. The last category is non-urgent and non-important tasks. They should be monitored or removed from your schedule altogether.

Find the "time wasters".
There are tasks that take a lot of time. But they can either be automated or delegated. For example, answering the phone. Dealing with customers will help you implement a CRM. Put a feedback form on your website and configure the system to answer the most common questions and forward requests to managers. You don't need to hire people to delegate tasks. You can outsource them.

Find your working style
Everyone has natural peaks of activity. Some find it easier to tackle the most difficult tasks at the beginning of the day. Others need time to 'ramp up' and work better in the afternoon. Keep track of the times when you are most effective. Schedule difficult tasks for those times. Remember that productivity is also affected by how we feel.

Leave yourself room to manoeuvre
Business is unpredictable. Don't make your schedule too tight - leave room for manoeuvre. If force majeure strikes, you don't have to scrap your plan completely. Don't forget to include time for rest. If you don't take a good breather, you could suffocate. Trading company Binom Kraft organises team-building events and picnics for employees, where you can socialise in an informal setting.

Don't forget to assess your productivity. At the end of the week, review your schedule. Analyse what you managed to do and in what time frame, and what you failed to do and why. This analysis will help you to optimise your workflow and increase your productivity.